Project Coordinator Assistant

Médecins Sans Frontières (MSF) is an international, independent, medical humanitarian organization that delivers free emergency aid to people affected by armed conflict, epidemics, natural disasters and exclusion from healthcare. MSF offers assistance to people based on needs, irrespective of race, religion, gender or political affiliation. Within the framework of the Emergency Response project together with local partner non-governmental organizations, MSF provides medical and humanitarian support to displaced persons from Ukraine, paying special attention to facilitating access to medical services of local medical institutions, information support and provision of psychosocial assistance to those in need.

Project description:

MSF has been working in the Russian Federation since 1999.

Since March 2022 MSF started the medical and humanitarian activities in close collaboration with local non-governmental organizations and volunteer initiatives in the southern regions of the Russian Federation: Rostov-on-Don, Belgorod and Taganrog. The main aim is to provide support to refugees and displaced people arriving from Donbas and Ukraine and improve their access to existing medical and humanitarian services.

Purpose of the role

Provide support to the Project Coordinator in the administrative part of coordination tasks, ensuring a smooth relation with local and national authorities, contributing to the context analysis and follow-up, providing translations and interpreting in order to ensure the smooth running of the project.

Responsibilities

• Monitor and report on key issues (security, risk, etc.) to the Project Coordinator and provide support in analyzing contextual information, in order to improve decision making processes.
• Prepare regular media reviews on events and news on locations of the Project (Belgorod and Rostov regions).
• Assist the Project Coordinator in the drafting of correspondences with local authorities and counterparts (government officials, NGOs, etc.).
• Act as translator/ interpreter when required
• Help to organize internal and external events (meetings, presentations, etc) - sending invitations, ordering the catering, arranging accommodation, etc.
• Assist in delivering briefings for national and international staff.
• Keep minutes of the staff and counterparts meetings and control execution of tasks assigned.
• Translate documents and act as an interpreter when needed.
• Travel to Taganrog, Belgorod, Moscow and other locations in RF together with the supervisor and independently when required.

• University degree in public sciences, management (business, HR/finance) or administration.
• Working experience of at least two years in relevant and similar jobs.
• Desirable working experience with MSF or other NGO.
• Languages: native Russian, fluent English.
• Essential computer literacy (Word, Excel, PowerPoint)
• Readiness to travel to project locations (Taganrog, Belgorod, etc.).

• Flexibility and willingness to adapt quickly to changing plans
• Team player; works well with others
• Multitasking and stress management
• Results and Quality Orientation